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Archives January 2023

An expert’s guide to planning a destination wedding

The scene is set. During your recent trip to your favourite place with your future spouse, you woke up to the shining sun, looked out at the misty mountains, breathed in the subtle fumes of your coffee and thought “I could get married here”. You get excited about the prospect of celebrating your wedding in this beautiful country before reality suddenly sets in. How on earth are you going to do that?!

Olivia De Santos stands in front of a white-washed building with a rose plant curving up the wall.
Queen of destination weddings, Olivia De Santos, will help you craft the celebration you’ve always dreamt of © Marni V Photography

I hear you. After 4 years of working as a wedding planner and coordinator in the UK, I embarked on the mammoth task of planning destination weddings in Portugal. It wasn’t easy to navigate a foreign market with a non-traditional, colourful style and strong opinions. But, lo and behold, I learnt the ways and now work with clients in 5 different time zones to make their dream wedding in Portugal come to life. Destination wedding planning needn’t be a scary thing, so here are my do’s and don’ts to get you started.

1. Do choose a location that means something to you

You would be surprised at how the perceived sexiness of a country predictably transforms it into a honeypot for weddings. Sure, it’s nice to get married in a location everyone is talking about and I’ve been happily riding the wave of Portugal’s newfound appeal in the last couple of years; but wedding planning is so personal that choosing a location with a personal connection is key. Whether that is due to family ties, a first holiday, or even an idyllic spot you’ve always wanted to visit, that emotional connection will make your nuptials unforgettable.

2. Don’t decide to get married abroad to save money

The amount of misinformation out there about the cost of destination weddings baffles me. Favourable exchange rates and smaller-scale vendors may give you slightly more bang for your buck but transport, accommodation, transfer fees and pre/post events all add up. Not to mention guests that are keen to explore the area as part of the celebration. These additional expenses might mean you break even, but could easily push you over the cost of a wedding at home.

The right mindset and research are a crucial part of destination wedding planning – don’t assume it’s cheaper. As a rule of thumb, start with 100 pound/dollars/euros (whatever the local currency is) per person to cover your venue, food and drinks costs only. You can build up the rest of your budget from there.

A group of wedding guests are standing together outside under a decorated gazebo.
Put your friends and family at the heart of your wedding planning © The Quiet Wolf Photography

3. Do put your guests first

This is the driving principle of all wedding planning: your guests will be spending a lot of time and money to attend your wedding and the guest experience needs to be a priority. This doesn’t mean compromising on your dreams (unless that includes a 4-hour cocktail hour in the baking sun, one canapé per person and a clown singing the Barbie Girl song for the duration of the day).

Think of how you’d approach it as a guest: transport links, shade and seating areas in hot locations, affordable accommodation, etc. Lots of kids on your guestlist? A babysitter or entertainer on-site to keep them happy throughout the day would make happy parents. It’s often the smallest of details that make your guests feel really appreciated and looked after. Your aim, after all, is to have a great time with your guests, not in spite of them!

A couple walk arm-in-arm down a hill in the countryside with sunlit fields stretching out in front of them.
A little bit of effort means your guests won’t get lost trying to find the venue © The Quiet Wolf Photography

4. Don’t keep your guests guessing

One of the top pitfalls I see: an absence of comms to guests. It goes way beyond a Save the Date note and invitations. You need welcome guides, wedding websites and email updates. Being a guest to a wedding overseas without a detailed website is like navigating the London underground blindfolded and drunk. They could probably get to your destination, but they’ll be flustered, irritated and confused. Not a great start to the trip of a lifetime.

Go overboard! Beyond the basics of your wedding (where, when, timings, menu choices), let people know how to get the best out of their time in the country. Have a detailed FAQs section all about transportation, activities, local language phrases and practical health care tips. Look into local accommodation options at different price points and provide links to them. The more information you give, the better experience your guests will have.

5. Do hire a wedding planner (but only if you want one)

Surprisingly, I don’t think you 100% need a wedding planner to plan a destination wedding. Many couples delight in taking on the challenge and have a great time in the process. If you are a born organiser, researcher and project manager, you are going to loooove it. That said, if you’re far more interested in planning the ultimate honeymoon adventure than scrolling through multiple translated Google pages for catering companies, a planner can help take the wedmin off your plate.

As professionals, we can manage your budget, find your ideal venue, source suppliers, negotiate rates and generally keep your head from exploding if planning is not your bag. Overall my advice is to take things step by step. Wedding planning can feel like a Sisyphean task of endless spreadsheets, emails and negotiations.

If you break it down into sizeable chunks and abide by these principles, I promise you, it won’t be so difficult. Give yourself plenty of time, follow the steps and you’ll be well on your way to the destination wedding of your dreams!

Read more: Need more help planning the ultimate destination wedding? We’ve got you covered with more tips on how to have your wedding abroad and a guide to the best overwater villas for your honeymoon.

Please don’t stack rocks on your next hike. Here’s why.

Rock-stacking is one of humanity’s most ancient art forms. But it is also contentious.

Hike far enough on just about any trail in the world, and you’ll likely spot a collection of stones placed atop each other that form impromptu sculptures. Some call them cairns. Others favor more colorful terms like “stone balancing” or “prayer stone stacks.” Whatever the name, the act of stacking rocks atop each other is ubiquitous.

Over the past decade or so, for better or worse, rock-stacking has become even more popular. What many don’t know, though, is that the practice is controversial, particularly in national parks and other protected areas. Depending on who you ask, it can be a crucial navigational device, a rewarding mindfulness practice or an environmental menace.

So, is rock stacking as harmless as it seems? Let’s dig in.

Close-up of rock cairns created by visitors in Joshua Tree National Park
Rock cairns created by visitors in Joshua Tree National Park, California. Pam Susemiehl/Getty Images

Rock stacking: from tradition to trend

Cairns were our ancestors’ first foray into building structures – pile some rocks on top of each other, and they would have the beginnings of a shelter or a food cache, for example. In Mongolia, cairns marked burial sites in cemeteries. In Tibet, Buddhists used them in ceremonies to call in good fortune and balance out conflicting energies. Before the invention of lighthouses, cairns warned sailors away from Norway’s jagged fjords.

Rock stacks became landmarks on hilltops in Scotland and trade route markers for sled dogs plowing through the Alaskan wilderness. For a time, they were a key tool in a strategy for hunting bison, used by a variety of Indigenous communities from the Rocky Mountain foothills to deep in the Dakota plains.

Today, the popularity of rock cairns has less to do with utility and tradition and more to do with social media. At least that’s the opinion of the Colorado-based rock-stacking artist, Michael Grab, who goes by the moniker Gravity Glue.

“It really started to blow up between 2014 and 2015,” he said, speaking about the trend of stacking rocks in gravity-defying formations and then posting the photos onto social media. “Then it exploded into this international art form, and what was maybe a handful of practitioners became hundreds.” Others followed, stacking rocks on beaches, on hiking trails, and, much to the chagrin of conservationists, in places where visitors are specifically asked to “leave no trace.”

Backpackers hike past cairn, marking the trail
Cairns can be useful in marking hiking trails – but that doesn’t mean they are always a good idea. Getty Images

When a pile of rocks points the way home

Some stackers do it to mark a trail, especially in less frequently navigated backcountry, and a well-placed cairn can indeed save lives. For that reason, Michael Larson, a public information officer with the US National Park Service doesn’t recommend kicking them over when you come across them, despite what you see on TikTok or online hiking forums. He points to certain locations where cairns are part of official policy.

“Carlsbad Caverns National Park uses cairns for safety to assist visitors with finding trails in remote areas of the park’s backcountry,” he said. Along volcanic landscapes in the jagged terrain of Hawaiʻi Volcanoes National Park, where cairns are still known by their traditional name, ahu, they’re also sometimes set up by park rangers, particularly in the most remote sections.

So, before you start kicking cairns over, consider why they were set up in the first place. There’s a good chance a park ranger stacked the rocks for safety reasons.

Cairns mark the trail from Elephant Hill to Chesler Park in Canyonlands National Park, Utah
Cairns mark the rugged trail in Canyonlands National Park, Utah. Getty Images

The arguments against cairns

Besides potentially confusing lost hikers, critics say rock-stacking can be culturally insensitive to past and present residents of the area. They also point to the cumulative effects disruptions can have on ecosystems underfoot.

On mountain trails, critics have said that when even a few stacked rocks fall, it can trigger cascades that could hurt unsuspecting hikers below. Even when they’re arranged to be completely safe, many nature photographers and other lovers of the outdoors simply say they’re an eyesore, distracting from the untouched environment.

A hand setting a stone atop a cairn stone pile
Official rules around cairn-building can vary depending on location. Peter Lourenco/Getty Images

Read the rules

While the National Park Service at times employs rock-stacking as part of its route-marking system, in most parks, the agency prohibits people from adding their own cairns. Like carving initials into a tree, leaving trash at a campground or spray-painting your name on a boulder, rock-stacking in most (but not all) national parks is punishable under the same laws that protect these places against vandalism and littering.

To differentiate official markers from impromptu ones, the National Park Service recommends that visitors check with park rangers for information about the design and materials used in the creation of any cairns along trails.

“We always encourage visitors to have a plan to find their way in park wilderness,” said Jonathan Shafer, the public affairs specialist for Zion National Park. He also emphasized that cairns should never be your only navigation tool. “Especially in remote areas, it’s important to have wayfinding tools like maps and a compass or GPS to navigate.”

A rock cairn in the middle of a river
If building a cairn, return the rocks to where they were once you’re finished. Daniel Hanscom/Getty Images

So, is rock stacking bad?

On its own, rock stacking isn’t always a harmful practice, though it can be. For many people, it can also be therapeutic or even an artistic outlet. In the most remote locations on Earth, cairns can literally save lives. Always follow local regulations and don’t do it in national parks or other protected lands.

If you do feel the urge to sit on the side of a trail or a riverbank and build something, when you’re done, be like Grab and follow a leave-no-trace policy.

“I take it down when I’m finished to close the loop,” he said, even when he’s built an improbably stacked rock tower.